Computime Ltd (Computime) is dedicated to processing any personal data about its customers, employees, visitors, and other guests in a manner that complies with its legal and regulatory requirements and to being transparent about its use of that data.

By data protection laws, such as the EU General Data Protection Regulation 2016/679 (GDPR) and the UK Data Protection Act 2018 (DPA), this privacy statement describes the categories of personal information we collect on the Site, how we use that information, with whom we share it, and the choices that users of the Site have regarding our use of that information. Additionally, we outline the security precautions we take to safeguard user information and how users can get in touch with us.

Although Computime does not collect any special category data for its use, it may do so in the following situations:

• When you inquire about or use our services or systems;
• When you are a possible new client considering or wishing to use our services or systems.
• When you apply for a job with us by submitting a resume or a form;
• You interact with our social media pages, such as on Twitter and LinkedIn;
• A friend, past employer, former coworker, or even current employer recommends someone;
• Or you contact us through our website.

The following personal information about you or from you may be processed for our systems: your name, address, email address, telephone number(s), and other contact information; your company name, your position within the company; your company’s address, company’s email address, and company’s telephone number; details of employee names, and ID numbers from our client’s businesses; your payment information, such as credit card and bank account information.

Your personal information will never be sold, shared, or otherwise disclosed, except as described in this Privacy Policy. Computime will only access your personal information if required by law or as part of its service obligations. Your information will only be shared in this manner and for the following purposes:

• When Computime needs to disclose information to provide our services or manage our business;
• We may also disclose your personal information
• Laws or legal processes may require us to do so;
• A government entity or law enforcement agency;
• In connection with an investigation of suspected or actual espionage, cybersecurity or security events, or other fraudulent or illegal activity, disclosure may be necessary or appropriate.

If we sell or transfer all or part of our business or assets, we also retain the right to transfer any personal information we have about you (including in the event of a reorganization, spin-off, dissolution or liquidation).

To receive information on the recipients of your data, please contact us at info@computimeuk.com
How will we use the information we gather?

We are the data controller for the personal information of our employees, website users, visitors to our premises, and contacts from our business and corporate clients. This data is used to fulfil our obligations as an employer or a provider of workforce management solutions, or for other lawful purposes.

When a client signs up to use our systems or services, we process their data. Any information that we use as part of these services and systems is under the client’s control.

For the processing activities we undertake we collect your personal information for the following purposes:

Sending you promotional materials or other communications; informing you about and managing your participation in special events, programmes, offers, surveys, and market research; fulfilling our obligations to our clients, prospective clients, and staff; and assessing potential. These purposes are all related to our relationship with you. They also include: keeping internal records and administering our relationship with you; performing a contract to provide you with services or products that you may request from us; operating, evaluating and improving our business (including developing new products and services; enhancing and improving our products and services; managing our communications; analysing our products, services and communications; and performing accounting, auditing and other internal functions);
Depending on the exact reason we are utilising your data, we may use more than one legal basis to process your personal information. Please take note that, if necessary or permitted by law, we may process your personal information without your knowledge or consent and by the aforementioned guidelines.

We collect personal information:
We obtain personal information from a variety of sources, including:

• directly from clients, such as when you inquire about or purchase our services
• directly from staff, such as during the hiring process and employment contract
• directly from clients and their employees
• from publicly available sources, such as networking, social media, and internet services like Linked In;
• directly from our website, https://www.computimeuk.com/;
• directly from other corporate bodies.

We pledge to maintain the accuracy of your information to the best of our ability. However, if you think we’ve made a mistake, please let us know at info@Computimeuk.com, and we’ll make a reasonable effort to fix it.

We will only collect, use and share your data where we are satisfied that we have an appropriate legal basis to do this. This may be because:

• You have provided your consent to us using the personal data;
• Our use of your data is in our legitimate interest as a commercial organization (for example our legitimate interests in communicating with you – in these cases we will look after your information at all times in a way that is proportionate and respects your privacy rights and you have a right to object to the processing.
• Our use of your data is necessary to perform a contract or take steps to enter into a contract with you (for example where you are one of our consultants, customers or vendors); and/or

Computime is dedicated to maintaining the security of personal data to guard it against being improperly or unintentionally accessed, used, shared, or destroyed, as well as against it being lost.
Computime also takes the following reasonable precautions to guard your personal information against unauthorised access, use, disclosure, or loss:

• We only allow employees, agents, contractors, and other third parties who have a business need to know access to your personal information. They are obligated to maintain confidentiality and will only process your data as directed by us;
• When required by law, we will notify you and any relevant regulator of a breach and will have measures in place to deal with any suspected breach of personal information;

The website has security measures in place to prevent the loss, misuse, and modification of the information under our control, including both online and offline physical, electronic, and managerial safeguards. However, sending personal information online is always a little bit risky, just like with any transmission over the Internet.

If you have any questions about the security of our website, you can request information from info@computimeuk.com

Your personal information will only be kept by us for as long as necessary to fulfil the reasons for which it was originally obtained, including to meet any obligations relating to compliance with legal, accounting, or reporting requirements.

The quantity, nature, and sensitivity of the data, the risk of harm from unauthorised use or disclosure, the purposes for which we process the data, including whether those purposes can be met without the use of the data, and the applicable legal requirements are all taken into account when determining the appropriate retention period for personal data.

In some cases, we might anonymize your data so that it can no longer be used to identify you; in such instances, we might use that data without further informing you. Your personal information will be kept and securely destroyed once you are no longer a Computime employee, contractor, or worker, in line with our data retention policy or any applicable laws and regulations.

Data on Customer employees is not collected or managed by Computime. The gathering of employee finger scan or face template data for Customers using Computime terminals with biometric facial recognition or finger scanning devices is done and managed by the Customer. The Customer uses this data to verify its employees are in line with its employee timekeeping requirements. Such information does not include fingerprints or face; it just consists of templates produced by mathematical algorithms.

The gathering of such data is not handled by or under the control of Computime. Instead, Computime Customers gather this employee data by using the finger scanning devices and associated software, and either store the information at the Customer-controlled site or in a secure space (by applicable law) made available by Computime in a cloud environment for that purpose.

If you would like more technical details of the systems and biometric data use in our systems please contact us at info@computimeuk.com

Cookies are small text files that websites and their service providers transfer to your computer’s hard drive through your web browser (if you permit this). This enables the website’s or service provider’s systems to recognise your browser and capture and remember specific information. Computime uses cookies. For instance, cookies assist us in processing and remembering the products in our shopping cart. They also assist us in better understanding your preferences based on past or present site activity, allowing us to provide you with better services. To provide better site experiences and tools in the future, we also employ cookies to aid in the collection of aggregate data on site traffic and user activity.
We use cookies to:

• Assist in identifying your machine; this enables us to compile aggregate statistics about site interactions and traffic to provide users with future tools and experiences that are better. We might additionally make use of dependable third-party services to track these data on our behalf;
• Recognize user preferences and save them for further visits;
• For Google AdSense Advertising
• Right to access personal data
• Right to rectify or erase personal data
• You have the right to request a copy of the personal information we have about you, and you also have the right to be informed of the following: 1. the origin of your personal information; 2. the reasons for, and the legal justification for, the processing; 3. the identity of the data controller; and 4. the individuals or groups of individuals to whom your personal information may be transferred.
• You have the right to ask us to correct any incorrect personal information. Before making corrections, we might try to confirm that the personal data is accurate. You may also ask that we delete your personal information in certain situations, such as when it is no longer required for the purposes for which it was collected, you have revoked your consent (in cases where the processing was authorised by consent), there is no other legal basis for the processing, you have successfully exercised a right to object to the processing (see right to object), the processing was unlawful, or we need
• to comply with a legal obligation to which Computime is subject.
  If the processing of your data is essential for the establishment, exercise, or defence of legal claims, the fulfilment of a contract, or to comply with a legal obligation, we are not bound to abide by your request to have your data erased.

If you feel that your fundamental rights and freedoms outweigh our legitimate interests, you have the right to object to any processing of your data that has our legitimate interests as its justification. If you object, we have the chance to show that our interests are legitimately compelling and outweigh your rights and freedoms.

When the processing of your data is unlawful but you do not want it removed when it is no longer necessary for the purposes for which it was collected but we still need it to establish, exercise or defend legal claims, when you have exercised the right to object and verification of compelling legitimate grounds is pending, or when you have exercised the right to object, you may ask us to limit how we use your data.
Even if you ask for a restriction, we may still use your personal information if we have your consent, require it to establish, exercise, or defend legal claims, or need it to protect the rights of another natural person or entity.

You can request a transfer of your data directly to another data controller or a structured, commonly used, machine-readable format from us, but only if the following conditions are met in each case: the processing is done with your consent or carry out a contract with you; and the processing is done automatically.

You have the option to request that we contact you differently for marketing purposes. You have the option to request that we not share your personal information with unrelated third parties for direct marketing or any other purposes.

Right to obtain a copy of personal data safeguards used for transfers outside your jurisdiction

You have the right to request a copy of or a reference to the security measures in place for the transfer of your data beyond the European Union. To safeguard the terms of the contracts, we could redact data transfer agreements.

If you are unhappy with the way we are handling your data, you have the right to complain to your local regulatory authority. Although you have the right to contact your supervisory authority at any time, we ask that you try to address any issues with us first.

We regularly examine our privacy policy, and any revisions will be posted on this website. The last time this privacy statement was updated was in October 2022.